Toronto Computer Help

Look around your desk.

Are you surrounded by sticky notes? A colleague gives you a supplier's telephone number --in a scrap of paper? What are your coworkers' tasks for today? Will your boss be away from the office tomorrow?

Efficiently sharing calendars, tasks and contact information among coworkers, scheduling the use of company resources such as a vehicle or the boardroom, planning rotations and days off, can mean a huge boost on productivity. And all of this can be achieved with something you already may have: the popular Microsoft Outlook program, and OfficeCalendar, an affordable alternative to deploying a Microsoft Exchange server.

In a Nutshell

OfficeCalendar is a peer-to-peer solution that  lets you share Outlook calendar and contacts with your colleagues, create group calendar views for group scheduling, and more. No server required. It's a great approach to collaborative scheduling in offices with less than 20 users.

Features and Benefits

OfficeCalendar offers numerous features and benefits to Microsoft Outlook users. Here are just a few:

• Easily share Microsoft Outlook calendar, contact, and task information with your co-workers (say adieu to sticky notes to share email addresses, phone numbers, appointments, etc!)
• Creates a Microsoft Outlook group calendar view to facilitate group scheduling (great HR tool to plan vacations, schedule shift rotations)
• Hide your private appointments and contacts with OfficeCalendar's shared calendar privacy
• Telecommuters and laptop users can use OfficeCalendar offline and/or synchronize over the Internet
• Synchronize PDA's with your personal calendar, contacts, and tasks
• Easy to use. In fact, if you already know how to use Microsoft Outlook there's nothing new to learn
• Comprehensive security lets you control who shares whose Outlook calendar, contact, and task information
• Affordable. The software license is $115 CDN per user, and we offer a 10% discount on the purchase of five licenses or more.

Security and Privacy

The OfficeCalendar Security Console's intuitive check-box interface allows you to be very detailed with respect to a user's ability to Read, Write, and Delete other users' calendar items, contacts, and tasks.

For example, an administrative assistant to a company executive may have Read, Write, and Delete access for that one executive's calendar. An executive peer within the organization may only have Read access to that one executive's calendar. An on-call technician has no access to the executive's calendar information.

Even if you are sharing Outlook Contacts information, you can create a Contact from within Outlook which will not be viewable to other OfficeCalendar users, even if they have access rights to your Contacts list. This is referred to as a Private Contact.

To create a Private Contact, add a new contact or edit an existing contact within Outlook as you normally would. In the lower right-hand corner of the Outlook Contact creation screen, you will see a check box labeled Private. Clicking this option ensures that this specific contact will not be viewable by other Outlook or OfficeCalendar users.

But We Don't Have Outlook

Chances are you have an older version of Outlook that came preinstalled with your computer or with your copy of Microsoft Office. Toronto Computer Help can safely upgrade your old copy or provide you with a license for Outlook 2003 client software along with the latest Spam Filtering and antivirus tools.

We are Already Using Something Else

Toronto Computer Help can help you migrate your contact data from Lotus Organizer, your PalmPilot, Lotus Notes, even your Treo phone.

Can't I do it Myself?

Yes, if you are inclined to read a 140-page manual. Or simply contact the experts at Toronto Computer Help who will have you, in no time, collaborating securely and efficiently.